Workflow automation · Amsterdam
We automate the workflows that cost your team hours every week — invoicing, lead handling, reporting, onboarding — and build the custom software around them.
Sound familiar?
SMEs and scale-ups lose days every week to manual work a system should do. Here's what that looks like — and what it feels like automated.
Invoices assembled by hand and chased over email
Draft invoices ready for review every period
Leads sit in an inbox for days
Every lead with the right person in minutes
Reporting is a monthly copy-paste across five tools
Numbers arrive on schedule, with commentary
Onboarding lives as a checklist in someone's head
Every new customer walks the same right steps
The core is workflow automation — including the measurement and reporting around it. When integrations aren't enough, we build the custom software that runs your operation.
The repetitive work your team does by hand today, turned into systems that run on their own — with the reporting that arrives on its own.
When your workflow needs more than integrations: production web apps and internal tools, live in weeks.
Selected work
A few of the systems we've shipped — each with the concrete result it bought.
A retrieval-augmented agent reads support emails, pulls the customer record and the right FAQ answers, and drafts an on-brand reply for one-click review — response times drop from days to minutes.
~6 hrsof support time saved per week
A scheduled workflow reconciles calendar and schedule data, calculates hours, and generates a ready-to-send invoice draft per person — monthly invoicing is now a review-and-send.
~6 hrsof admin removed per cycle
A form-triggered pipeline screenshots a prospect's site, audits their booking-widget integration with AI vision, enriches the CRM, and drafts personalised outreach — manual audits became minutes of machine time.
~25 minof manual audit work removed per lead
A Dutch creative venue now runs bookings, invoicing, and its bilingual public site from one 24-section admin panel — replacing manual scheduling and third-party booking tools entirely.
24admin sections run the entire venue
The stack we reach for — grouped by where it lives in the workflow.
How we work
No account managers, no handoffs. You talk to the person building the system — and the first working version arrives in weeks, not quarters.
We start with a free 30-minute call: where do the hours leak, and what would automating them buy you?
You get a written proposal: the problem, the system we'll build, the timeline, and what it costs.
We build in short cycles and share progress as working software, not status decks.
The system goes live in your stack, documented and handed over. We stay available for iterations.
Founder
I'm Amogh Jain — the face of Flow State Works, a registered Amsterdam company (KvK 84002875). After a decade in performance marketing and growth I kept seeing the same pattern: the biggest wins rarely came from another campaign. They came from removing friction — automating the reporting, replacing the tool that leaked revenue, wiring the CRM so leads stopped falling through.
That's where the name comes from: Flow State Works — work that flows. Flow State Works is deliberately small. When we work together, you talk to the person who actually builds the system.
Book a free 30-minute intro call. You'll leave knowing which two or three workflows we'd automate first — whether you hire us or not.